Separate preparation from commitment
Drafting an email and sending it have different consequences. A workflow should make the transition obvious and show what will happen next.
Keep approvals specific
A useful approval names the action, target, and expected effect. General permission to “handle it” is harder to review and easier to misunderstand.
Make exceptions visible
Missing data, conflicting instructions, and unusual requests deserve attention. A good teammate knows when to pause and bring you into the work.